power point: 5

 

How to Insert Table

• Place the cursor on the slide where you want to insert the table
• Click the Insert tab, it will display Tables group on the left
• Click the Table button, it will display four options to insert the table:

1) Highlight the Number of Rows and Columns

You will see small boxes on top, select the boxes corresponding to number of rows and column that you want in your table.

See the image:

2) Insert Table

Click the Insert Table option and enter the number of rows and columns then click ok.

See the image:

3) Draw Table:

Click the Draw Table option and place the cursor on slide. Cursor changes into a pencil. Click and drag the pencil to draw a table border.

See the image:

4) Excel Spreadsheet:

Click the Excel Spreadsheet option. Worksheet will appear in the slide, drag it to get the desired number of rows and columns.

See the image:

How to Modify or Format Table

Select the table you want to modify. Two new tabs Design and Layout appear in the Ribbon. These tabs offer various groups of commands to format tables.

When you click the Design tab it displays you four groups of commands; Table Style Options, Table Styles, WordArt Styles and Draw Borders.

See the Image:

When you click the Layout tab it displays six groups of commands; Table, Rows & Columns, Merge, Cell Size and Alignment.

See the Image:

How to Insert Table from Word or Excel

• Open the desired word document or Excel spreadsheet you want to insert
• Select and copy it
• Then place the cursor on the PowerPoint slide where you want to paste it
• Select Home tab and click the Paste command

How to Insert Chart

• Select the Insert tab
• In Illustrations group click on Chart command
• An Insert Chart dialogue box appears
• Select the desired Chart style and click Ok
• Chart will be added to slide and an Excel worksheet appears on right side of the slide

See the images:

 

How to Enter Chart Data

We can't enter data directly in charts. To enter data in chart we have to type it in excel spreadsheet that appears when you add Chart or click Edit Chart option.

The data that you enter in spreadsheet automatically appears in the Chart. Select the cell of spreadsheet and type the data it will appear in the slide. Repeat the process to enter the entire data.

See the image:

How to Format Chart or Chart Data

When you select the chart three new tabs Design, Layout and Format appear in the Ribbon. Each tab contains specific groups of chart tools to format charts and chart data.

The Design tab contains four groups; Type, Data, Chart Layouts and Chart Styles.

See the image:

The Layout tab contains six groups; Current Selection, Insert, Labels, Axes, Background and Analysis.

See the image:

The Format tab contains five groups; Current Selection, Shape Styles, WordArt Styles, Arrange and Size.

See the image:

Read More

power-point: 4

 

How to Format Font Size

• Select the text you want to modify
• Open the Home tab and locate the Font group
• In Font group click the drop-down arrow next to font size option
• A list of various font sizes appears
• Move the cursor over the list and select the desired font size

See the image:

How to Format Font Style

• Select the text you want to modify
• Select Home tab and locate the Font group
• In Font group click the drop-down arrow next to font style option
• A list of font styles appears
• Move the cursor over the list and select the desired font style

See the image:

How to Format Text Color

• Select the text you want to change
• In Home tab locate the Font group
• In Font group click the drop-down arrow next to font color icon
• Font color menu appears
• Select the desired font color

See the image:

How to Change Text Alignment

• Select the text
• In Home tab locate the Paragraph group
• There are four alignment options at the bottom of Paragraph group
• Select the desired alignment option

The four alignment options are:

• Align Text Left: Aligns text towards left margin
• Center: Brings the text at center
• Align Text Right: Aligns text towards right margin
• Justify: Aligns text towards both left and right margin

See the image:

How to Insert a Text Box

In addition to placeholders you can insert text boxes in the slide. To add a text box follow the below listed steps.

• Open the Insert tab
• In Text group click the Text Box command
• Click on the slide and drag the cursor until text box takes the desired width
• Then release the mouse

See the image:

You can move and resize the text box. To move the text box click in the box and drag the mouse to the desired location.

See the image:

To resize the text box click the circle or square sizing handles of text box and drag the mouse to give it desired size.

See the image:

How to Insert Picture and Clip Art

To Add Picture:

• Click the Insert tab
• In Illustrations group click on the Picture button
• Insert Picture dialogue box appears
• With a click select the desired picture
• Click Insert, the picture will be added to the slide
• Click and drag the picture to move it to desired location

See the image:

To Add Picture:

• Click the Insert tab
• In Illustrations group click the Clip Art button
• Clip Art task pane appears on the right side
• In task pane you will notice three fields: Search for, Search in, Results should be

See the image:

In "Search Field" you can enter the keyword related to clipart you want to insert

In "Collection Field" click the drop-down arrow. It gives four options. Choose the option that suits your requirement.

See the image:

In "Results should be" filed click the drop-down arrow, you will find five options. Choose the option that suits your requirement.

See the image:

Now click the "Go". Clip Art menu will appear. Select the desired clip art or click the drop- down arrow next to clip art, it will display Insert option to add the clip art.

How to Edit Picture and Clip Art

• Select the Picture or Clip Art that you want to edit
• Format tab appears in the Ribbon next to View tab
• It displays four groups of commands; Adjust, Picture Styles, Arrange and Size group

See the image:

The Adjust group displays six commands.

See the image:

• Brightness: To increase and decrease the picture brightness
• Picture Contrast: To increase or decrease the picture contrast
• Recolor: To recolor the picture to give it special effect
• Compress Picture: To compress picture to reduce its size
• Change Picture: To change the picture
• Reset Picture: To discard all the changes made to the picture

The Picture Styles group displays picture styles and three commands.

See the image:

• Picture Styles: To apply a picture style to the picture or clip art
• Picture Shape: To change the shape of the picture or clip art
• Picture Border: To give colors to the picture border
• Picture Effects: To apply visual effect to the picture

The Arrange group has six commands:

See the image:

• Bring to Front: To bring the picture in front of all other objects
• Send to Back: To send the picture behind other objects
• Selection Pane: It displays selection pane with various options to format and change order of picture
• Align: To align the multiple pictures on the slide. You can distribute them evenly across the slide.
• Group: To group different objects together
• Rotate: To rotate the text or objects

The Size group has three commands.

See the image:

• Crop: To remove unwanted parts of the picture
• Height: To change the height of the picture
• Width: To change the width of the picture

How to Create Bulleted or Numbered lists

• Select the text or list to which you want to add bullets or numbering
• Select Home tab and locate the Paragraph group
• Click the Bullets or Numbering button or click the drop-down arrow next to these buttons to see more bullet styles and numbering formats
• Select the style you want to apply to text

See the image:

Read More

power point-3

 

Creating a Presentation

When you open PowerPoint window by default a slide appears. The slide has two placeholders or text boxes. Additional text boxes can be added from the Insert tab.

To start creating presentation click on the placeholder or text box a blinking cursor will appear. Then type the title and click outside the box. The text box will disappear.

See the image.

In a similar way, add text or subtitle to the other text box.

See the image:

Click outside the text box and the slide will look like the image given below:

How to Add Slide

There are multiple ways to add slide in PowerPoint presentation. The frequently used option is to click the New Slide button.

See the image:

The other ways to add a slide are: Office Themes, Duplicate Selected Slide and Reuse Slides.

1) Using Office Themes to add slide:

• Select the slide next to which you want the new slide to appear
• In Home tab, click the drop-down arrow on the New Slide button
• It will display the office themes
• Select the slide choice that suits your requirement

See the image:

2) Using Duplicate Selected Slide option to add slide:

• Select the slide you want to duplicate
• In Home tab, click the drop-down arrow of New Slide button
• Left click the Duplicate Selected Slide

See the image:

3) Using Reuse Slides option to add slide:

• Select the slide next to which you want the new slide to appear
• In Home tab, click the drop-down arrow of New Slide button
• Select the Reuse Slides option
• Click on Browse then click on Browse File
• Select the slide from the presentation that you want to import

See the images:

 

How to Apply Themes

Themes are design templates that make the presentation colorful and stylist. With a single click you can apply a theme to the entire presentation.

• Open the Design tab
• Locate the Themes group
• Click the desired theme
• Theme will be added to the entire presentation

To see all available Themes click the drop- down arrow on the right bottom corner of the Themes group.

How to Apply or Change Color in Themes

• Open the Design tab
• Click the drop-down arrow next to Colors in the Themes group
• With a left click select the desired color set
• To create new color set click the Create New Theme Colors

See the image:

How to Change the Background of a Theme

• Open the Design tab
• Locate the Background group
• Click the Background Styles button
• Select the desired background style

See the image:

Read More

Power Point-2

 Microsoft Office Button

Microsoft Office Button is located on the upper-left corner of the PowerPoint window.

See the image:

When you click the button it displays a menu with multiple options to perform different tasks.

See the image:

New: To create a new presentation

Open: To open an existing presentation

Save: To save changes made in the open presentation

Save As: To save the presentation with a specific name to a preferred location in the computer

Print: To print the hard copy of the open presentation

Prepare: To prepare the presentation for distribution

Send: To send the copy of the presentation to others

Publish: To distribute the presentation to others

Close: To close the open presentation

Quick Access Toolbar

It is located beside the Microsoft Office Button. By default it shows three commands; Save, Undo and Redo.

See the image:

When you click the drop-down arrow at the right end of Quick Access Toolbar it offers more commands. The desired command out of these commands can be added to Quick Access Toolbar with a left click on it.

See the image:

You can also add the Office Button and Ribbon commands. Just right click the command and select the "Add to Quick Access Toolbar" option. See the image, the command New Slide is added to Quick Access Toolbar.

Ribbon and Tabs

Ribbon is located on the top of the PowerPoint window just below the Title bar. It is made up of seven tabs; Home, Insert, Design, Animations, Slide Show, Review and View. Each tab is divided into groups of related commands that are displayed on the Ribbon. To view additional commands of a group click the arrow at the right bottom corner of the group.

See the image:

Features of the Tabs

The features of Home tab are Clipboard, Slides, Font, Paragraph, Drawing and Editing.

See the image:

The features of Insert tab are Tables, Illustrations, Links, Text and Media Clips.

See the image:

The features of Design tab are Page Setup, Themes and Background.

See the image:

The features of Animations tab are Preview, Animations and Transition to This Slide.

See the image:

The features of Slide Show tab are Start Slide Show, Set Up and Monitors.

See the image:

The features of Review tab are Proofing, Comments and Protect.

See the image:

The features of View tab are Presentation Views, Show/Hide, Zoom, Color/Grayscale, Window and Macros.

See the image:

Slide, Placeholder and Notes

Slide: Presentation is created on slides. It lies in the centre of the PowerPoint window.

Placeholder: By default two placeholders appear in the slide when you open the PowerPoint.

Click to add notes: This space is provided to create notes if needed.

See the image:

Mini Toolbar

It is a floating toolbar that appears when you select text or right click the text. It comprises frequently used formatting tools like Bold, Italics, Font Size and Font Color.

See the image:

Read More