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How to Apply Animation Effect

• Select the text or object you want to animate
• Select the Animations tab
• In Animations group click the drop-down arrow next to Animate option
• Animation options will appear
• Move the cursor over different options to see live preview on the slide
• Select the desired animation

See the image:

How to Apply a Custom Animation Effect

• Select the text or object
• Select the Animation tab
• In Animation group click the Custom Animation
• Custom Animation task pane appears on the right
• Click the Add Effect, it will display four options that are further divided into different options
• Select the desired effect

See the image:

How to Apply Slide Transition Effects

Transition effects appear when one slide changes into next slide in a Slide Show.

• Select the slide to which you want to apply the effect
• Select the Animation tab
• In Transition to This Slide group you will see the transition effects
• Click the drop-down arrow to see menu of transition effects
• Select the desired transition effect
• Click Apply To All to apply the effect to all slides

See the image:

How to Set Slide Transition Sound

• Select the slide to which you want to add the transition sound
• Select the Animation tab
• In Transition to This Slide group click the drop-down arrow next to Transition Sound option
• A list of different transition sounds appears
• Select the desired transition sound
• Click Apply To All to apply the effect to all slides

See the image:

How to Set Slide Transition Speed

• Select the slide
• Select the Animation tab
• In Transition to This Slide group click the drop-down arrow next to Transition Speed option
• It will display three options for transition speed
• Select the desired transition speed
• Click Apply To All to apply the same transition speed to all slides

See the image:

How to Advance Slides

• Select the slide
• Select the Animations tab
• In Transition to This Slide group locate the Advance Slide section
• It shows two options; On Mouse Click and Automatically After
• Enter the desired time for the selected slide in Automatically After option
• Select the next slide and choose the desired time
• Click Apply To All If you want to apply the same timing to all slides

See the image:

Viewing Slides

Once you create the presentation you can view it in different ways.

Select the View tab. Locate the Presentation Views group. It displays four options to view presentations; Normal View, Slide Sorter View, Slide Show View and Notes Page View.

Normal View: The normal view appears by default when we open the PowerPoint window. We create and edit slides in Normal View. This view also offers three view options out of four options in the form of buttons on the status bar.

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Slide Sorter View: It offers miniature or thumbnail version of all slides. You can see all your slides at one time in the screen. You can also drag or delete the slides to rearrange them.

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Slide Show View: It displays your presentation in full screen mode. It also offers an additional menu at the left bottom corner of the slide.

See the image:

Notes Page View

This view provides space below the slide to add notes.

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How to Insert Table

• Place the cursor on the slide where you want to insert the table
• Click the Insert tab, it will display Tables group on the left
• Click the Table button, it will display four options to insert the table:

1) Highlight the Number of Rows and Columns

You will see small boxes on top, select the boxes corresponding to number of rows and column that you want in your table.

See the image:

2) Insert Table

Click the Insert Table option and enter the number of rows and columns then click ok.

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3) Draw Table:

Click the Draw Table option and place the cursor on slide. Cursor changes into a pencil. Click and drag the pencil to draw a table border.

See the image:

4) Excel Spreadsheet:

Click the Excel Spreadsheet option. Worksheet will appear in the slide, drag it to get the desired number of rows and columns.

See the image:

How to Modify or Format Table

Select the table you want to modify. Two new tabs Design and Layout appear in the Ribbon. These tabs offer various groups of commands to format tables.

When you click the Design tab it displays you four groups of commands; Table Style Options, Table Styles, WordArt Styles and Draw Borders.

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When you click the Layout tab it displays six groups of commands; Table, Rows & Columns, Merge, Cell Size and Alignment.

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How to Insert Table from Word or Excel

• Open the desired word document or Excel spreadsheet you want to insert
• Select and copy it
• Then place the cursor on the PowerPoint slide where you want to paste it
• Select Home tab and click the Paste command

How to Insert Chart

• Select the Insert tab
• In Illustrations group click on Chart command
• An Insert Chart dialogue box appears
• Select the desired Chart style and click Ok
• Chart will be added to slide and an Excel worksheet appears on right side of the slide

See the images:

 

How to Enter Chart Data

We can't enter data directly in charts. To enter data in chart we have to type it in excel spreadsheet that appears when you add Chart or click Edit Chart option.

The data that you enter in spreadsheet automatically appears in the Chart. Select the cell of spreadsheet and type the data it will appear in the slide. Repeat the process to enter the entire data.

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How to Format Chart or Chart Data

When you select the chart three new tabs Design, Layout and Format appear in the Ribbon. Each tab contains specific groups of chart tools to format charts and chart data.

The Design tab contains four groups; Type, Data, Chart Layouts and Chart Styles.

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The Layout tab contains six groups; Current Selection, Insert, Labels, Axes, Background and Analysis.

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The Format tab contains five groups; Current Selection, Shape Styles, WordArt Styles, Arrange and Size.

See the image:

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How to Format Font Size

• Select the text you want to modify
• Open the Home tab and locate the Font group
• In Font group click the drop-down arrow next to font size option
• A list of various font sizes appears
• Move the cursor over the list and select the desired font size

See the image:

How to Format Font Style

• Select the text you want to modify
• Select Home tab and locate the Font group
• In Font group click the drop-down arrow next to font style option
• A list of font styles appears
• Move the cursor over the list and select the desired font style

See the image:

How to Format Text Color

• Select the text you want to change
• In Home tab locate the Font group
• In Font group click the drop-down arrow next to font color icon
• Font color menu appears
• Select the desired font color

See the image:

How to Change Text Alignment

• Select the text
• In Home tab locate the Paragraph group
• There are four alignment options at the bottom of Paragraph group
• Select the desired alignment option

The four alignment options are:

• Align Text Left: Aligns text towards left margin
• Center: Brings the text at center
• Align Text Right: Aligns text towards right margin
• Justify: Aligns text towards both left and right margin

See the image:

How to Insert a Text Box

In addition to placeholders you can insert text boxes in the slide. To add a text box follow the below listed steps.

• Open the Insert tab
• In Text group click the Text Box command
• Click on the slide and drag the cursor until text box takes the desired width
• Then release the mouse

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You can move and resize the text box. To move the text box click in the box and drag the mouse to the desired location.

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To resize the text box click the circle or square sizing handles of text box and drag the mouse to give it desired size.

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How to Insert Picture and Clip Art

To Add Picture:

• Click the Insert tab
• In Illustrations group click on the Picture button
• Insert Picture dialogue box appears
• With a click select the desired picture
• Click Insert, the picture will be added to the slide
• Click and drag the picture to move it to desired location

See the image:

To Add Picture:

• Click the Insert tab
• In Illustrations group click the Clip Art button
• Clip Art task pane appears on the right side
• In task pane you will notice three fields: Search for, Search in, Results should be

See the image:

In "Search Field" you can enter the keyword related to clipart you want to insert

In "Collection Field" click the drop-down arrow. It gives four options. Choose the option that suits your requirement.

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In "Results should be" filed click the drop-down arrow, you will find five options. Choose the option that suits your requirement.

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Now click the "Go". Clip Art menu will appear. Select the desired clip art or click the drop- down arrow next to clip art, it will display Insert option to add the clip art.

How to Edit Picture and Clip Art

• Select the Picture or Clip Art that you want to edit
• Format tab appears in the Ribbon next to View tab
• It displays four groups of commands; Adjust, Picture Styles, Arrange and Size group

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The Adjust group displays six commands.

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• Brightness: To increase and decrease the picture brightness
• Picture Contrast: To increase or decrease the picture contrast
• Recolor: To recolor the picture to give it special effect
• Compress Picture: To compress picture to reduce its size
• Change Picture: To change the picture
• Reset Picture: To discard all the changes made to the picture

The Picture Styles group displays picture styles and three commands.

See the image:

• Picture Styles: To apply a picture style to the picture or clip art
• Picture Shape: To change the shape of the picture or clip art
• Picture Border: To give colors to the picture border
• Picture Effects: To apply visual effect to the picture

The Arrange group has six commands:

See the image:

• Bring to Front: To bring the picture in front of all other objects
• Send to Back: To send the picture behind other objects
• Selection Pane: It displays selection pane with various options to format and change order of picture
• Align: To align the multiple pictures on the slide. You can distribute them evenly across the slide.
• Group: To group different objects together
• Rotate: To rotate the text or objects

The Size group has three commands.

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• Crop: To remove unwanted parts of the picture
• Height: To change the height of the picture
• Width: To change the width of the picture

How to Create Bulleted or Numbered lists

• Select the text or list to which you want to add bullets or numbering
• Select Home tab and locate the Paragraph group
• Click the Bullets or Numbering button or click the drop-down arrow next to these buttons to see more bullet styles and numbering formats
• Select the style you want to apply to text

See the image:

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Creating a Presentation

When you open PowerPoint window by default a slide appears. The slide has two placeholders or text boxes. Additional text boxes can be added from the Insert tab.

To start creating presentation click on the placeholder or text box a blinking cursor will appear. Then type the title and click outside the box. The text box will disappear.

See the image.

In a similar way, add text or subtitle to the other text box.

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Click outside the text box and the slide will look like the image given below:

How to Add Slide

There are multiple ways to add slide in PowerPoint presentation. The frequently used option is to click the New Slide button.

See the image:

The other ways to add a slide are: Office Themes, Duplicate Selected Slide and Reuse Slides.

1) Using Office Themes to add slide:

• Select the slide next to which you want the new slide to appear
• In Home tab, click the drop-down arrow on the New Slide button
• It will display the office themes
• Select the slide choice that suits your requirement

See the image:

2) Using Duplicate Selected Slide option to add slide:

• Select the slide you want to duplicate
• In Home tab, click the drop-down arrow of New Slide button
• Left click the Duplicate Selected Slide

See the image:

3) Using Reuse Slides option to add slide:

• Select the slide next to which you want the new slide to appear
• In Home tab, click the drop-down arrow of New Slide button
• Select the Reuse Slides option
• Click on Browse then click on Browse File
• Select the slide from the presentation that you want to import

See the images:

 

How to Apply Themes

Themes are design templates that make the presentation colorful and stylist. With a single click you can apply a theme to the entire presentation.

• Open the Design tab
• Locate the Themes group
• Click the desired theme
• Theme will be added to the entire presentation

To see all available Themes click the drop- down arrow on the right bottom corner of the Themes group.

How to Apply or Change Color in Themes

• Open the Design tab
• Click the drop-down arrow next to Colors in the Themes group
• With a left click select the desired color set
• To create new color set click the Create New Theme Colors

See the image:

How to Change the Background of a Theme

• Open the Design tab
• Locate the Background group
• Click the Background Styles button
• Select the desired background style

See the image:

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